oral presentation outline template

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Free Printable Presentation Outline Templates [Word, PDF]

Unveiling a brilliant idea or sharing knowledge effectively hinges on the structure and clarity of your presentation. An integral part of this process is crafting a well-organized presentation outline , a roadmap guiding your audience from introduction to conclusion.

This article will delve into the art of designing a persuasive, engaging presentation outline , providing you with tools and techniques to ensure your audience remains engaged, understands your key points, and takes away the intended message. Whether you’re an industry professional preparing for a corporate meet , a student gearing up for a thesis defense, or a novice speaker looking to make an impact, understanding how to create a compelling presentation outline is a skill that pays dividends.

Table of Contents

What is a Presentation Outline?

A presentation outline is a structured framework that organizes the main points and sub-points of your presentation, akin to a roadmap guiding the journey of your speech or presentation. This crucial tool sets the course for your narrative flow, ensuring your content is logically organized, relevant, and easily understood by your audience.

It helps you stay on track, minimizing the risk of veering off-topic, and provides your audience with a clear, coherent message. In essence, a presentation outline serves as the backbone of your presentation, lending structure to your thoughts and ideas while making it easier for you to deliver your message and for your audience to absorb it.

Presentation Outline Templates

Presentation outline templates serve as a comprehensive guide to help plan and organize a presentation effectively. They play a crucial role in structuring information in a logical sequence, enabling the presenter to deliver a compelling and coherent narrative.

These templates come in various formats, but most generally comprise of a header, main points, sub-points, and a conclusion. The header typically states the presentation topic and purpose, giving a snapshot of what to expect. Main points , marked by Roman numerals or bullet points, highlight the essential themes or ideas. Sub-points provide further details, elaborations, or examples related to the main points. The conclusion summarises the entire presentation and restates the main ideas or findings.

Depending on the complexity of the presentation , these templates can be expanded to accommodate more layers. They can feature as many sub-points as necessary, each nested under the relevant main point. Some templates also include space for references, footnotes, or annotations to help the presenter remember additional details, relevant anecdotes, or statistical data .

What are the key benefits of creating a detailed presentation outline?

Creating a detailed presentation outline offers several substantial benefits that enhance not only the presenter’s experience but also the audience’s reception of the material.

Structure and Flow

A presentation outline ensures that your thoughts and arguments are arranged logically. This structure aids in maintaining a natural and coherent flow, keeping your audience engaged and improving their understanding of your content . It helps prevent you from jumping haphazardly between topics, which can confuse or lose your audience.

Clear Message

By clearly defining your main points and sub-points, an outline ensures that your core message is explicit and unambiguous. It guides you in developing and presenting your ideas systematically to avoid misinterpretation.

Preparation and Practice

A well-defined outline serves as a guide during your preparation and rehearsal stages. It helps you familiarize yourself with the content, sequence, and timing of your presentation, boosting your confidence and effectiveness.

Time Management

Outlines assist in effectively managing and allotting time to each segment of your presentation, ensuring you cover all points adequately within the given timeframe. They allow you to allocate more time to complex topics and keep the presentation on schedule.

Reduced Anxiety

Knowing you have a well-organized outline can significantly reduce presenter anxiety. It acts as a safety net, preventing you from forgetting important points, ensuring smooth transitions, and boosting your confidence.

Audience Engagement

Outlines help in designing interactive elements in your presentation, like Q&A segments or activities, at appropriate intervals. These can make your presentation more engaging and encourage audience participation.

Flexibility

An outline also offers flexibility. If a particular section sparks interest and requires more time, you can quickly adjust by reducing less critical segments. It’s easier to make such adjustments when you have an overview of your entire presentation .

Effective Recap and Summary

Finally, an outline simplifies creating a recap or summary towards the end of your presentation. You can quickly glance at your outlined points to ensure you’ve covered everything and to remind your audience about the key takeaways.

How to create a presentation outline

Creating a well-structured presentation outline involves a series of steps that ensures your content is presented in a logical and engaging way. Here’s a step-by-step guide to help you create an effective presentation outline:

Step 1: Understand Your Audience

Begin by identifying and understanding your audience. What is their knowledge level on the topic? What are their interests? What are they hoping to learn from your presentation? This step allows you to tailor your content to meet the needs and expectations of your audience.

Step 2: Define Your Purpose

Every presentation has a purpose, whether it’s to inform, persuade, or entertain. Clearly define what you aim to achieve by the end of your presentation. This purpose will guide the content of your presentation.

Step 3: Identify Your Main Points

Identify the key points that will form the backbone of your presentation. These are the primary pieces of information or arguments that support your purpose.

Step 4: Expand on Your Main Points with Sub-points

For each main point, identify sub-points or supporting details. These could include examples, statistics, case studies, or anecdotes that give more depth and meaning to your main points.

Step 5: Organize Your Points

Arrange your main points and sub-points in a logical sequence. This could be chronological, based on importance, or in a problem-solution format. The structure will depend on your content and purpose.

Step 6: Develop Your Introduction

Plan an engaging introduction that grabs your audience’s attention and sets the tone for your presentation. Your introduction should also briefly outline the purpose and content of your presentation.

Step 7: Plan Transitions

Think about how you will move smoothly from one point to the next. Effective transitions keep your audience engaged and help them follow your train of thought.

Step 8: Prepare Your Conclusion

Your conclusion should summarize your main points and reinforce your purpose. This is also a good place to include a call-to-action, if applicable.

Step 9: Include Interactive Elements

Depending on your presentation setting, consider adding interactive elements such as Q&A sections, polls, or activities. These can increase engagement and facilitate learning.

Step 10: Practice and Refine

Once you have created your outline, practice your presentation. This will give you an opportunity to refine your outline and make sure your content flows logically and smoothly. It also helps you identify any areas where you might need to clarify or expand on your points.

Example of a presentation outline

Title: The Impacts of Climate Change

I. Introduction

A. Attention Grabber: Share a startling statistic about climate change. B. Briefly introduce the topic of Climate Change. C. Thesis Statement : “Climate change impacts the planet in three significant ways: environmental degradation, effects on human health, and economic consequences.” D. Briefly outline what will be covered in the presentation.

II. Environmental Impact of Climate Change

A. Main Point: Rising global temperatures 1. Explanation of the greenhouse effect. 2. Data on global temperature rise. 3. Impact on polar ice caps and sea levels.

B. Main Point: Loss of Biodiversity 1. Discuss how climate change affects different ecosystems. 2. Provide examples of endangered species due to climate change. 3. Explain the long-term implications of reduced biodiversity.

Transition: Discuss how these environmental changes lead to human health effects.

III. Human Health Impact of Climate Change

A. Main Point: Spread of diseases 1. Explanation of how changing climates can expand disease vectors. 2. Discuss examples, such as increased incidence of Malaria.

B. Main Point: Food and Water Security 1. Discuss how climate change affects crop yields and water supply. 2. Describe the health implications of food and water insecurity.

Transition: Discuss how these health and environmental issues then lead to economic consequences.

IV. Economic Impact of Climate Change

A. Main Point: Damage to Infrastructure 1. Discuss how climate events like flooding and wildfires can cause infrastructure damage. 2. Share data on the costs of such damages.

B. Main Point: Increased Healthcare Costs 1. Discuss the financial implications of increased disease spread and health issues due to climate change. 2. Share data on projected healthcare costs due to climate change.

Transition: Summarize the main points and move to the conclusion.

V. Conclusion

A. Recap Main Points: Summarize the environmental, health, and economic impacts of climate change. B. Restate the Thesis: “As we’ve seen, climate change drastically impacts our planet in a multitude of ways.” C. Call to Action: Encourage audience to take individual actions against climate change. D. Closing Statement: End with a hopeful message for the future if actions are taken now.

VI. Q&A Session

Remember, this is just one way to structure a presentation outline. The specific details and order may vary depending on the nature of your topic and the purpose of your presentation.

Is there a specific format to follow when creating a presentation outline?

Presentation outlines often follow the traditional structure of an introduction, body, and conclusion. Within the body, points are typically structured from most to least important, or in a logical sequence that makes sense for the topic. Some people prefer bullet points, while others may use a more narrative structure. The format can be flexible as long as it aids in understanding and organizing your content.

How detailed should my presentation outline be?

The level of detail in your outline depends on your needs. Some presenters prefer a high-level outline that includes only the main points, while others might need a more detailed outline with sub-points and notes. A good rule of thumb is to include enough detail that you feel prepared, but not so much that the outline becomes difficult to navigate during your presentation.

Can a presentation outline be used for all types of presentations?

Yes, an outline can be used for any type of presentation. Whether you’re giving a business presentation, an academic lecture, a workshop, or a speech, an outline can help you organize your thoughts and deliver a well-structured presentation.

How can a presentation outline aid in time management during the presentation?

An outline can help you allocate time to each point or section of your presentation. By roughly estimating how long you’ll spend on each part, you can ensure you cover everything you need to within the time you have.

What’s the difference between a presentation outline and a script?

An outline provides the structure and key points of your presentation, while a script is a word-for-word write-up of what you plan to say. An outline offers more flexibility as it allows you to adapt your speech to the audience’s reactions and time constraints, while a script might make your delivery seem rehearsed or rigid.

What is the difference between a topic outline and a sentence outline?

A topic outline consists of short phrases and focuses on the main points of your presentation, while a sentence outline uses full sentences to express the details of each point. A topic outline is generally more flexible and easier to modify, while a sentence outline provides more detail and can serve as a script if necessary.

Should a presentation outline include references or sources?

Yes, it can be helpful to include references or sources in your outline, especially if you’re presenting complex data, statistics, or information that isn’t widely known. Including these in your outline will ensure you remember to credit your sources during your presentation and provide the audience with accurate information.

What is a speaking outline and how does it differ from a preparation outline?

A preparation outline is a detailed outline used to organize all the information in your speech. It includes the title, specific purpose, central idea, introduction, main points, subpoints, transitions, and conclusion. A speaking outline, on the other hand, is a brief outline that serves as a reminder of what you need to say and in what order. It’s used while delivering the speech.

Should a presentation outline include visual aids?

While the outline itself might not include visual aids, it’s often helpful to note down where you intend to use them. This can ensure that your visual aids are well integrated with your speech and serve to enhance the points you’re making.

How can I use my presentation outline effectively during my presentation?

You can use your outline as a roadmap to guide you through your presentation. It can remind you of the points you need to cover and the order in which to cover them. However, it’s important not to read directly from your outline. Instead, use it as a guide while still connecting directly with your audience.

Should I share my presentation outline with my audience?

In some cases, it might be helpful to provide your audience with a copy of your outline. This can help them follow along with your presentation, take notes, and remember key points. However, this depends on the context of your presentation and the preferences of your audience.

What should I do if I’m going over my allotted time during the presentation?

If you find that you’re running over time during your presentation, your outline can help you quickly identify points that can be shortened or skipped. However, it’s important to practice your presentation beforehand to ensure it fits within the allotted time.

Can the presentation outline help in reducing public speaking anxiety?

Yes, having a well-prepared outline can certainly help reduce public speaking anxiety. It serves as a safety net that you can refer to if you lose your train of thought, ensuring that you can always get back on track.

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Betina Jessen

How to create a presentation outline (with examples)

Four methods to create a presentation outline and example outlines for inspiration

Co-founder, CEO

Like it or not, if you work in an office or go to school, you'll probably have to make a presentation sooner or later. But creating a great presentation can be challenging, especially if you're prepping last-minute or suffering from writer's block.

Luckily, there are many ways to get a head start on your presentation outline. In this article we'll walk through four options for creating a presentation outline and show you several examples of great presentation outlines.

Why should I write a presentation outline?

An outline helps you organize your ideas in a clear and logical way . Instead of getting bogged down on details like formatting or word choice, an outline presents the overarching story of your presentation with just a few main points.

Creating an outline helps ensure you have a cohesive narrative before you dive into the nitty gritty work of wordsmithing individual bullet points or selecting the perfect slide theme. If this sounds like a lot of work, it often is! But spending time writing a great outline will save you time and effort down the road because it will be easier to organize your work and create each slide when you understand how it fits in to the broader presentation.

Here are four ways you can get a start on creating your next presentation outline:

Method 1: Create your outline from scratch

Creating an outline from scratch may sound intimidating if you have never written a presentation outline before, but this is the most straightforward way to get started.

Start by jotting down the three main points you want to make in your presentation. Once you have your main ideas in order, write down a few supporting details and examples for each point.

Then, add an introduction (find an interesting image, quote, or question to help grab the audience's audience) and a conclusion (decide on the best way to summarize the takeaways from your presentation) to the outline, and you are ready to go.

This method is great for those who prefer to have complete control over their presentation and want to create a custom outline that works best for their needs.

Method 2: Create a presentation outline using an AI presentation maker

If you're short on time or looking for a quick way to get a first draft of a presentation outline that you can then refine, choosing an AI presentation maker is a great option.

Plus AI lets you type a short prompt like "Create a presentation that provides an overview of the Norwegian oil industry," and it will automatically generate an outline of a presentation for you. After Plus creates the outline, you can change the titles of slides, rearrange slides, and remove any pieces of the outline that are not necessary.

Once your outline is created, you can click the "Generate presentation" button, choose a template, and let the AI create the first draft of your entire presentation.

This method is a good option for those who want to create a polished presentation without getting stuck with a blank piece of paper. Instead, it frees you up to focus on improving the content and practicing the storytelling.

Method 3: Create a presentation outline using ChatGPT

ChatGPT is an AI chatbot that can help with a wide variety of tasks - everything from acting as a therapist, to sharing recipes, to helping you come up with presentation ideas and creating content for a presentation .

To have ChatGPT help you generate a presentation, you can take two different approaches:

Use a custom GPT that has been trained to help people create presentations or
Ask the general ChatGPT interface to "Create a presentation outline for me on the topic of [XYZ]."

Both approaches will yield similar results, but a custom GPT like Plus AI presentation maker will be more fine-tuned to helping people create presentations. It will also provide additional functionality like providing a visual preview of the slides and feedback on how to improve your presentation.

Method 4: Create a presentation outline using a template

Last but not least, using a template is a good way to speed up the process of creating a new presentation outline. Similar to using an AI presentation maker, templates can give you a first draft of an outline that is easier to edit and refine than starting from scratch.

Presentation templates often come pre-designed with example text and images, so all you have to do is fill in your own content. For example, this TED Talk presentation template provides some instructions on how to create an outline for a TED Talk-style slide deck.

The secret to using this method is to find the closest template to the type of presentation you want to create. You should use detailed search terms to and look across multiple sites and resources to find one that matches the content and style that you would like.

Once you have your template, start by reviewing the overall outline or structure and tweak it to meet your needs. Then, you can fill in the specific content (e.g., text and images) with your materials to make it your own to quickly make a beautiful presentation.

Presentation outline examples

Basic presentation outline example.

Let's take a look at a presentation outline and accompanying notes for a persuasive presentation on encouraging people to meditate every day:

I. Introduction

Hook - find a striking image and tell a story
Thesis statement - everyone should meditate for 10 min per day

II. Main point 1 - Meditation is one of the easiest ways to improve your health

Physical health
Mental health

III. Main point 2 - Meditation is backed up by thousands of years of practice and research

One anecdote from antiquity
One anecdote from recent research

IV. Main point 3 - You can get started with meditation today

Basic technique
Tips for newcomers

V. Conclusion

Summarize key points
Call to action

As you can see, this is a relatively lightweight plan for the presentation, but it provides an easy-to-understand framework that we can fill in with slides.

There are rough notes on specific content for the different points in the presentation, but we don't need to write out everything in fine detail, just the broad strokes.

Pitch deck outline example

Now let's review an outline for a pitch deck that someone might use to present their startup idea to prospective investors. This is for a startup that uses autonomous food trucks to deliver meals to people's homes and workplaces.

I. Problem statement - "Food delivery sucks, and here's why"

Hook - pictures of typical food delivery headaches (e.g., late/no show, bad selection, etc)

II. Value prop - "FoodDrive revolutionizes the food delivery model"

Compare value chain of FoodDrive to traditional restaurant and delivery service
Show how $50 order gets allocated to different people

III. The product - "Customers love our trucks"

Picture of food truck and menu
Customer quotes and reviews

IV. Why now? - "Our self-driving technology is ready for prime-time"

V. Business model - "Each truck can generate $2-3M of revenue per year with a 60% gross margin"

Show high-level financial forecasts on unit basis

VI. Competitive landscape - "FoodDrive's closest competitors don't come close"

Comparison table with delivery services, in-house delivery, eating out-of-home, etc.

VII. Go to market strategy - "We've tested FoodDrive in 2 markets so far. Here's how we win in new markets"

Overview of social media strategy
Case study on new market launch

VIII. Team - "Our team has experience in autonomous vehicles, food delivery, and quick service restaurants"

IX. Traction - "We generate $5M of revenue per year with our 2 trucks, and we can ramp up new trucks immediately"

Show revenue growth chart with focus on time to ramp new trucks to productivity

X. Fundraising goal - "We are raising $50M to expand FoodDrive to 10 more markets"

Highlight key milestones we aim to reach with additional funding

Even though a pitch deck is a specialized type of presentation that often requires specific content, it's helpful to start with an outline to build out the 'story' behind the content. That way, you have a cohesive story rather than a set of disparate slides.

How can I create a presentation from an outline?

Once you have your presentation outline written, it's time to start writing your slides. Since you already know the main points you are trying to make in your presentation, the main decisions here are

What type of visual style you want to follow
How many slides you want in your presentation
How you will present or share the slides

To get a head start on creating a first draft of your presentation, you could enter your outline into an AI presentation maker. This will provide a first draft of the slides so that you can focus on making sure they tell a cohesive story or tweaking individual slides to leave a memorable impression.

Tip: If you already have an outline for your materials in a Word doc, try using Plus AI's free Word to PPT converter to transform your doc into a presentation.

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Online Speech Creator

Use this Online Speech Creator to Help You Quickly Create a Good Speech Outline!

Before You Start…

This presentation creator is designed to help you organize your thoughts. It won’t actually do all the work for you. Just follow the step-by-step instructions. If you answer every question , you will receive a simple, easy to deliver presentation guide. Before you start, we suggest that you glance at the following two blog posts:

How to Design a Presentation Quickly (In 15 Minutes or Less.)

The summary of this post is to not try to write a speech word-for-word. Instead, come up with an outline of your presentation containing just a few key points. It is better to cover just a few points really well than to cover a bunch of confusing content. (Your speech is easier to deliver as well.) The Speech Creator will ask you to determine just three major points to cover in the presentation. This works for most speeches.

Storytelling Techniques that Reduce Nervousness and Stage Fright

Most people who use this presentation creation tool for the first time really fight this advice. The examples and stories that you insert are what make your speech interesting and easy to deliver to your audience. THIS IS THE MOST IMPORTANT PART! If you skip this step, you will end up with a lousy presentation outline.

Presentation Enhancers that Make Speeches More Interesting

This post identifies seven additional pieces of content that you can add to each bullet point to make them come alive. These will make good speeches great speeches.

Fill in Answers Below About the Presentation You Are Creating.

The system will send you a speech outline via email.

Who is the specific audience for your speech? The more specific that you make the audience, the easier it is to design a compelling speech.

What example, illustration, or incident (story) can you think of that best explains the point above? Think of a time you witnessed the above point in real life or give an example of how it could happen. If it is a conclusion, tell about how you came to the conclusion. (Just a few words to remind you. Don't write out the whole story.)

To add some impact or clarity, come up with an analogy, quote, visual aid, or other type of proof that point #1 is true. (Just a few words to remind you. Don't write out the whole item.)

Now, let's assume the audience really understands your first point. What would be the second thing that the audience needs to know about your topic? (Assume they know nothing about the topic.)

Come up with an example or story (explanation) of point two now, and then add impact with an analogy, quote, visual aid, etc.

Go through the same process with point three (and point four or five if needed). Determine what the next most important thing is to the audience, come up with a story or example, and add one impact item.

Just hit "Submit" and we'll email an outline to you...

For additional details, see Persuasive Speech Outlines .

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Looking to end your stage fright once and for all?

This 5-day email course gives you everything you need to beat stage fright , deliver presentations people love , and land career and business opportunities… for free!

Presentation Outline

The thought of giving a presentation in front of other people is enough to make your hands sweat and knees shake. Being tasked to do a project presentation can cause a person to overthink and worry about things. What happens if you forget what to say next? What happens if you end up giving a poor performance? Erase all these negative thoughts by preparing a presentation outline.

10+ Presentation Outline Examples

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What Is a Presentation Outline?

A presentation outline is a document that will list the organized flow of a presentation. You can use this outline as a guide or as a note in planning for your presentation. In addition, you can also use this in case you forget something when presenting in front of the audience.

How to Construct an Organized Presentation Outline

Both students and business professionals would have to give a class or sales presentation more than once in their lives. If you have given one, you surely have realized the importance of preparing an outline before your presentation. To learn how to create a reliable one, continue reading this article and learn presentation outline writing tips .

1. Choose a Software

In reporting, it is always better to use creative visual aids such as a PowerPoint presentation. Generating visuals can help in capturing the attention and increasing the clarity of the topic you are presenting. There are plenty of presentation tools and software you can choose from in generating your business presentation or academic report , but you should go for the one you’re most familiar with and comfortable using.

2. Compose an Introduction

Before composing your introduction, it is advisable to conduct your audience analysis and write your presentation agenda . Undergoing these steps will help you determine whether your audience already has prior knowledge about the topic you are about to present and will give an idea of where to start. After this, you can proceed with coming up with a brief introduction speech.

3. Structure Your Presentation

Split your topic into separate slides. In deciding the order of your slides, make sure the sequence makes sense. After organizing your content, create your outline following the order in your visual slides. Label each slide in your presentation outline with the necessary things you should include in your discussion. Setting how long you should discuss each concept would also be helpful. You can use a blank outline template, process flow chart , or roadmap to make it easier to review.

4. Devise Your Conclusion

Your presentation would be incomplete unless you wrap everything up. In devising the conclusion to your project outline , you don’t have to go through everything in detail again. You should summarize and reiterate only the main points of your presentation. You should ensure to meet the objectives that you set beforehand. Don’t forget to note to let your audience ask if they have any questions regarding your discussion.

What do you mean by the 10,20, 30 rule?

The 10 20 30 rule means that an oral presentation should have a maximum of ten slides and not last more than twenty minutes. The thirty in 10 20 30 stands for the rule of not using fonts smaller than thirty. Assuming that an adult’s attention span lasts for 15-30 minutes, this rule is widespread in the business world.

What are the elements of a presentation?

There are components a speaker should consider to make his or her presentation effective. The first one is to establish a connection with your audience. Don’t look at your slides too much. It is necessary to maintain eye contact. Also, you should choose a design that’s not too distracting. Lastly, try considering using diagrams and charts that would better present data and ideas.

What are the necessary skills of a presenter?

A good presenter should be confident and should also know how to command the room. Being good at using gestures and facial expressions are also necessary characteristics of a presenter. Aside from that, they should also be enthusiastic, good at delivering their presentation speech , and they should also have a vast knowledge about what they are discussing.

Aside from your nervousness, other factors can also affect your presentation. Despite that, a good outline can combat them all. You know, you can never be too prepared. If your presentation outline is reliable enough, you can be more ambitious of your end goal and aim to deliver a presentation that would leave them in awe of your presentation skills.

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