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PhD Letter of Intent Template

Showcase your dedication to your PhD aspirations by crafting an exceptional letter of intent with our easy-to-use template

Updated August 2, 2024 Written by | Reviewed by Susan Chai, Esq.

A PhD (Doctor of Philosophy) Letter of Intent , also known as a Statement of Purpose, is a pivotal document in your PhD application. It introduces you to the admissions committee, detailing your academic interests, career objectives, and motivations for pursuing a PhD in your chosen field. This letter is crucial in offering a comprehensive view of your qualifications and aspirations, helping the committee determine your fit for their program.

Research-oriented graduate programs, such as Master’s and PhD degrees, often require applicants to submit a letter of intent. This letter serves multiple purposes in the application process:

• Alignment with Program Goals: Admissions committees use the letter to assess if your academic and career goals align with the program’s objectives and the expertise of its faculty.
• Matching with Supervisors: The letter helps in pairing successful applicants with suitable supervisors whose research interests match yours.
• Showcasing Fit: It demonstrates how well you fit within the program’s academic community and how your research interests complement the department’s strengths.
• Highlighting Your Vision: Your letter provides an opportunity to outline your long-term vision and how the program will help you achieve your academic and professional aspirations.
• Demonstrating Preparation: It shows that you have researched the program thoroughly and understand how it aligns with your research interests and career goals.

How to Apply for a PhD Program

Tips for writing a phd letter of intent, phd letter of intent sample.

Applying for a PhD program involves several critical steps, each demanding careful preparation and attention to detail. Here is a detailed guide to the typical process:

Step 1 – Identify Your Research Interests and Potential Advisors 

• Define Your Research Interests: Clearly outline your specific areas of interest within your field.
• Research Potential Advisors: Investigate faculty members whose research aligns with your interests. Review their profiles, publications, and current projects.
• Contact Potential Advisors: Initiate conversations to discuss your research ideas and confirm their availability to supervise your PhD.

Step 2 – Research PhD Programs and Institutions

• Program Fit: Look for programs that support your research interests and career goals.
• Faculty Expertise: Ensure the faculty has a strong background in your area of interest.
• Research Facilities: Check the availability of necessary research facilities and resources.
• Funding Opportunities: Investigate funding options such as scholarships, assistantships, and grants.
• Program Curriculum and Academic Environment: Assess the curriculum and overall academic culture of the institution.

Step 3 – Prepare for Standardized Tests (if required) (12-18 Months Before Application Deadline)

• Verify Test Requirements: Check if the programs you’re interested in require standardized tests like the GRE .
• Test Preparation: Prepare thoroughly, focusing on sections relevant to your field.
• Schedule Tests: Book your test well in advance to ensure your scores are available by application deadlines.

ETS offers free online GRE prep resources, including webinars, two practice exams, sample questions, and section guides.

Step 4 – Gather Required Documents (9-12 Months Before Application  Deadline)

• Transcripts: Obtain official transcripts from all post-secondary institutions attended.
• Letters of Recommendation : Request letters from professors or research supervisors who can vouch for your academic and research capabilities. Provide them with ample time and necessary information.
• Curriculum Vitae (CV): Compile a detailed CV highlighting your academic achievements, research experience, publications, presentations, and relevant work experience.
• Writing Samples: Include samples of your academic writing or publications to showcase your research and writing skills.
• Draft Research Proposal: Outline your research interests and potential projects.

Step 5 – Write a PhD Letter of Intent (6-9 Months Before Application Deadline)

• Introduction: Introduce yourself and state your purpose for applying.
• Academic Background: Summarize your academic journey, emphasizing key achievements and experiences that have prepared you for a PhD.
• Research Interests: Clearly outline your research interests and their alignment with the program and potential advisors.
• Career Goals: Discuss your long-term career aspirations and how the PhD program will help you achieve them.
• Reasons for Choosing the Program: Explain your choice of the specific program and institution, mentioning the faculty members you wish to work with and how their research aligns with your interests.

Step 6 – Submit Applications (3-6 Months Before Application Deadline)

• Tailor Applications: Customize each application to highlight how your research interests align with the faculty and program strengths.
• Complete Applications: Ensure all required documents are included, and your personal information is accurate.
• Submit Applications: Use the respective school’s application portal to submit your applications.

Step 7 – Prepare for Interviews (After Submission)

• Research Presentation: Be ready to present and discuss your research interests, academic background, and career goals.
• Department Fit: Prepare to explain how your proposed research fits within the department and aligns with potential advisors’ work.
• Interview Preparation: Practice answering common interview questions and consider preparing a brief presentation of your research proposal.
• Decision and Acceptance: Await responses, prepare for possible waitlist scenarios, and finalize decisions.

1. Use Specific Metrics to Showcase Impact

When discussing your research and career goals, include specific metrics to illustrate the impact of your work. Instead of saying, “My research improved data processing efficiency,” say, “My research reduced data processing time by 35%, enabling faster data analysis and saving $50,000 annually.” This demonstrates a clear, quantifiable benefit of your work, making your contributions tangible and impressive to the admissions committee.

2. Highlight Interdisciplinary Knowledge

Emphasize any interdisciplinary knowledge or experience. For example, if your research combines computer science and biology, detail how this unique blend enhances your ability to tackle complex problems and contributes to the program’s diversity.

3. Cite Influential Works

Mention specific influential works or researchers that have inspired your proposed dissertation. This shows you are well-versed in the current literature and helps align your interests with those of potential supervisors.

4. Demonstrate Long-Term Vision

Articulate a long-term vision for your research and career beyond the Ph.D. Explain how your dissertation will lay the groundwork for future projects and how you plan to contribute to your field over the next 10-20 years.

5. Include Soft Skills

Don’t just focus on technical skills and achievements. Highlight soft skills such as leadership, communication, and teamwork, which are crucial for successful collaboration and project management in research.

6. Tailor to the Program’s Strengths

Customize your letter to reflect the specific strengths and resources of the program you are applying to. Mention particular labs, facilities, or faculty members whose work aligns with your interests and explain how these will support your research goals.

7. Align Your Thesis with Program Goals

Ensure that your proposed thesis aligns with the goals and research focus of the program. Explain how your research topic fits within the broader objectives of the department and contributes to ongoing projects or future initiatives. This demonstrates that you have thoughtfully considered how your work integrates with the program’s mission.

Download a template available in PDF or MS Word formats.

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Letter of Intent

PhD (School) Letter of Intent

A PhD (School) Letter of Intent is a document prepared by an applicant to express interest in joining a Doctor of Philosophy program in a given institution. It outlines the applicant’s qualifications and achievements and also mentions their passion for the particular program to which they are applying. When accompanied by a formal application, this letter can improve your chances of being selected.

A PhD letter of intent, also called a statement of purpose, is a must-have for any program applicant. Because the admissions committee will have numerous LOIs to go through, this article will help you draft yours in a way that separates you from the crowd.

What Is a PhD?

PhD, also written as Doctor of Philosophy, refers to a postgraduate doctoral degree that is awarded to a student who successfully completes the most advanced instruction in a given discipline. It is an academic degree that focuses on research, teaching, and development. In contrast, applied degrees such as law doctorates focus on practical careers.

PhD Letter of Intent Header

A PhD (School) Letter of Intent essentially follows the same mechanics of writing as a business cover letter. The goal is to introduce yourself to the admissions committee and convince them that you should be part of their doctoral program. To do this, you will need to identify yourself in the header by mentioning the date, your name, address, and contact information.

This LOI is typically addressed to the admissions committee. If you know exactly who will be handling your application, you can address the letter to them by name. If not, consider something more general like ‘dear admissions commission.’

Drafting the Body of Your LOI

It is crucial to remember that your letter of intent should not take the place of a formal application. Instead, you can use it to draw the committee’s attention to certain elements of your application or to paint a more holistic view of who you are outside your academic qualifications.

The body of your letter of intent should, therefore, include the following information:

• The name of the program you wish to join
• How you heard about it
• Why you think it is a good program
• Your qualifications, experiences, and qualities that make you a good candidate
• Your plans if chosen to join the program

PhD (School) Letter of Intent Format

{Recipient’s Name}

Admissions Committee, {Program Name}

{Institution’s Address}

{City, State, Zip Code}

Re: Intent to Join PhD Program

Dear {Mr./Mrs./Ms. Last Name},

I am writing to state my intent to join the {program name} at {institution name} of a Doctor of Philosophy degree. I learned about the program through {name of source}, and it would be an honor to join such a {positive qualities} program.

I am {mention your academic achievements}. Outside of school, I have {mention your professional experience and other achievements}. I believe all this makes me an excellent candidate for your esteemed program.

I am interested in this program because {provide reasons}. I am positive that learning with you will {positive impact} . If you require any more information, please contact me at {contact information}.

Thank you for your time and consideration.

{Your Name}

{Your Signature}

Sample PhD (School) Letter of Intent

13 April 2031

Admissions Committee

Renewable Energy PhD Program

University of Alaska

290 Indigo Road

Anchorage, AK 09096

Re: Statement of Purpose

Dear Admissions Committee,

I am writing to express my interest in joining the Renewable Energy PhD Program at the University of Alaska. I have been following the program through its official website since my undergraduate years, and I believe it is the perfect program for me.

I acquired my BSc degree in Mechanical Engineering from Cal Tech University on 12 March 2030. I also have a diploma in Sustainable Solutions from MIT. Besides my education, I am a member of the Green Energy research team, and I dedicate my time to helping companies adopt green energy solutions.

Your Renewable Energy PhD Program interests me because of the high-quality research your students publish every year. I believe I will be an excellent fit for your school.

If you require any further information, please contact me at [email protected] .

Eng. Cecilia George

PhD (School) Letter of Intent – Word Template

When drafting a PhD (School) Letter of Intent, you should ensure that the information you provide is relevant to the program for which you are applying. Most institutions will provide you with information on what to include in your letter on their University website. Follow their outline as best you can.

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Letter Of Intent For Graduate School: Sample & Tips

Are you planning on applying to graduate school? If so, you know the many materials needed to submit as part of your application. But have you considered including a letter of intent? 

“ The Letter of Intent ” is a unique document that allows you to share your motivations and goals for pursuing a graduate degree. It is typically a one-page letter (also part of your application) that allows your college committee to hear from you directly and learn about your interests. 

In this article, we’ll explore what a letter of intent is and provide tips for crafting a compelling one that will set you apart from other applicants.

What is a Letter of Intent for Graduate School?

A Letter of Intent for Graduate School , also known as a statement of purpose or a personal statement, is a document that applicants submit to graduate programs to express their interest, qualifications, and goals.

It serves as an opportunity for applicants to showcase their motivations and convince the admissions committee that they are suitable candidates for the program. Writing a compelling letter of intent is crucial in the highly competitive process of applying to graduate school.

What is the Purpose of Writing a Letter of Intent for Graduate School

Here are the crucial purposes of writing a letter of intent for graduate school:

• Declare your goal: A letter of intent serves as a formal cover letter where you declare your goal of applying for admission into a graduate program. It clearly states your intention to pursue further education and highlights your interest in the program.
• Provide context for your application: The letter of intent provides the necessary context for your application by explaining your academic achievements, research interests, professional skills, and future goals. It helps admissions officers understand your background and how you align with the program.
• Showcase self-advocacy: The letter of intent serves as proof of your self-advocacy. It allows you to present a compelling argument for your suitability for the program and emphasizes how your achievements and experiences make you a strong candidate.
• Demonstrate attention to detail: Writing a well-crafted and customized letter of intent demonstrates your attention to detail. It shows that you have conducted thorough research about the program, its curriculum, faculty members, and learning outcomes. Paying attention to formatting, grammar, and clarity also highlights your meticulousness.
• Display excellent writing skills: Your letter of intent is an opportunity to showcase your writing skills. Admissions officers will evaluate your ability to communicate effectively, express your thoughts clearly, and maintain a professional tone. Clear and concise prose, along with correct formatting, will leave a positive impression.

Important Steps Before Writing Intent Letter

Before diving into the writing process, it’s essential to take some important steps to prepare yourself for creating a powerful letter of intent. These steps will help you gather the necessary information and provide a solid foundation for your writing:

1. Research the Program and Institution: Familiarize yourself with the graduate program you are applying to. Understand its values, curriculum, faculty, and any specific requirements they may have.

2. Understand the Purpose of the Letter: Recognize that the letter of intent serves as a platform for you to demonstrate your passion, qualifications, and commitment to the field of study. It should align with your long-term goals.

3. Gather Information about Yourself: Reflect on your academic background, research experience, relevant skills, and personal accomplishments. Consider how these aspects relate to your intended field of study and your motivations for pursuing it.

4. Identify Your Goals and Objectives: Determine what you hope to achieve through the graduate program. Identify your specific research interests and career aspirations and how the program can help you realize them.

Template for Letter of Intent for Graduate School

While there is no fixed template for a letter of intent, it generally follows a specific structure and includes certain key components. Here is an outline of the common elements you should consider including in your letter:

1. A Header: Include your name, contact information, and the date.

2. Date Stamp: Add the date when you plan to submit the letter.

3. Addressee Information: Address the letter to the appropriate individual or department within the institution.

4. A Brief Greeting: Start your letter with a warm and professional greeting, addressing the recipient by name if possible.

5. Introduction or Opening Paragraph: Begin by stating your purpose and introducing yourself. Express your interest in the program and briefly mention your background and qualifications.

6. 2-3 Content or Main Paragraphs: In these paragraphs, expand on your experiences, achievements, and skills that make you a strong candidate. Discuss your academic journey, relevant coursework, research projects, internships, or any other experience demonstrating your passion and preparation for graduate studies. Highlight how these experiences have shaped your goals and contributed to your readiness for the program.

7. Conclusion or Closing Paragraph: Summarize your main points and reiterate your enthusiasm for the program. Emphasize how the program aligns with your aspirations and how you can contribute to the academic community. End the paragraph with a strong closing statement that leaves a positive impression.

8. Name and/or Signature: Sign off the letter with your full name and, if applicable, your signature. If submitting the letter electronically, you can include a typed version of your name.

9. A Footer (optional): You can include additional information, such as your contact details or a professional website, in the footer section of the letter.

When it comes to formatting your letter of intent, there are some essential guidelines to follow. These tips will ensure that your letter looks professional and is easy to read:

Font and Margins: Use a clear and legible font, such as Arial, Times New Roman, or Calibri, with a font size between 10 and 12 points. Maintain standard margins of one inch on all sides.

Length and Structure: Keep your letter concise and focused. Aim for one to two pages, but be sure to include all the necessary information. Divide your letter into paragraphs for better readability, and use headings or subheadings to organize your content.

How to Write a Letter of Intent for Graduate School with Proper Formatting

After considering the template and format of the intent letter, here’s how you can write properly:

Letter of Intent for Graduate School Template

[Your Name]

[Your Address] [City, State ZIP Code]

[Your Email]

[Graduate Program Name] [

University Name]

[University Address] [City, State ZIP Code]

Dear Admissions Committee,

Opening Paragraph

[Express your interest in the program and briefly state why you’re applying. Mention the specific degree and any concentration you’re pursuing.]

Academic and Professional Background

[Discuss your relevant academic background, including your undergraduate degree, major, and any significant coursework or projects. Highlight any relevant work experience or internships.]

Research Interests and Goals

[Explain your research interests and how they align with the program. Mention any specific faculty members whose work interests you, if applicable.]

Why This Program

[Explain why you’ve chosen this specific program and institution. Highlight unique aspects of the program that appeal to you.]

Your Potential Contributions

[Discuss what you can bring to the program, including any unique perspectives or experiences.]

Career Goals

[Briefly outline your long-term career goals and how this graduate program will help you achieve them.]

[Summarize your main points and restate your enthusiasm for the program. Thank the committee for their consideration.]

[Your Signature (for hard copy)]

[Your Name (typed)]

Qualities of a Good Letter of Intent for Graduate School

A strong Letter of Intent can greatly boost your graduate school application. Here are the key qualities to aim for:

• Clear and focused: Your letter should clearly state your goals and reasons for applying.
• Specific to the program: Show that you’ve researched the program and explain why it’s a good fit for you.
• Highlight your strengths: Talk about your achievements and skills that make you a great candidate.
• Well-organized: Use a logical structure that’s easy to follow.
• Professional tone: Write in a formal, respectful manner.
• Error-free: Check carefully for spelling and grammar mistakes.
• Concise: Stay within the word limit, usually 1-2 pages.
• Honest: Be truthful about your experiences and goals.
• Forward-looking: Explain how this program fits into your future plans.
• Engaging: Start strong to grab the reader’s attention.

Here’s a table summarizing these qualities for quick reference:

Remember, a good Letter of Intent shows who you are, why you’re a great fit for the program, and how the program will help you achieve your goals.

Tips to Consider Before You Submit Your Letter

Before submitting your letter of intent, here are some important tips to consider:

1. Proofread and Edit: Ensure that your letter is free of spelling and grammar errors. Proofread it multiple times and consider seeking help from friends, mentors, or professional editors to ensure clarity and coherence.

2. Seek Feedback: Share your letter with trusted individuals who can provide constructive feedback. They can help you identify areas for improvement and offer suggestions to strengthen your letter.

3. Tailor the Letter to Each Institution: Customize your letter for each program and institution you apply to. Highlight specific aspects of the program that align with your interests and goals. Show that you have researched and understand why that particular program is the right fit for you.

4. Be Concise and Clear: Keep your letter focused and avoid unnecessary details. Use clear and concise language to convey your message effectively. Admissions committees review numerous applications, so making your letter easy to read and understand is important.

5. Personalize Your Letter: Inject your personality into the letter by sharing personal anecdotes or experiences that have shaped your passion for your chosen field. This will help create a connection between you and the reader.

Common Pitfalls to Avoid in Your Letter of Intent

Even the most qualified candidates can stumble when writing their Letter of Intent. Here are some common mistakes to watch out for:

Related read;

• How Many Credits Do You Need To Graduate High School
• How Many College Credits Do You Need To Graduate

Conclusion: Writing A Letter Of Intent For Graduate School

Writing a compelling letter of intent for graduate school requires careful planning and attention to detail. By following the steps outlined in this article, you can create a strong and persuasive letter that showcases your qualifications and motivations. Remember to tailor your letter to each institution, maintain proper formatting, and seek feedback to ensure a polished final draft.

By putting effort into crafting a well-written letter, you can significantly increase your chances of standing out among other applicants and securing a place in your desired graduate program.

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How to Write a Standout Letter Of Intent For Graduate School

While not all graduate programs ask for a statement of intent, this is a requirement for many grad school applications. A letter of intent for graduate school sets the tone for your application: it introduces you as a person to the selection committee, and provides context to your academic record, qualifications, and professional experience.

Therefore, it’s essential to make your letter of intent as compelling as possible to give you the best chance of admission, especially if you’re trying to get into one of the Ivy Leagues .

Table of Contents

How to Write a Letter of Intent for Grad School

What is a letter of intent for graduate school admission.

A letter of intent is a brief statement which explains your educational background, experiences and motivations for applying to grad school. Some, though not all, graduate programs require you to submit a letter of intent as part of the application process.

A letter of intent is different from a personal statement. While a personal statement deals more with your personal background and passions, a letter of intent focuses more on academic history and professional goals.

The format and content of a letter of intent can vary widely, depending on the graduate school’s preferences. Note that the same is true for both in-person and online Masters programs .

What to Know Before You Start

Before writing a letter of intent for grad school, there are a few key things to keep in mind.

First, each grad school has their own preferences or requirements for letters of intent. Therefore, it’s critical to check the guidelines with the admissions committee before you start preparing your application. Be sure to ask them about the required format, as well as what information you should include.

It’s also important to conduct your own research into the program to determine the kind of things the selection committee will be looking for. This could include factors such as a particular faculty member, the curriculum structure, or learning content.

There’s another important consideration. That’s your academic and professional goals.

• Why are you interested in this particular program?
• What do you want to get out of it?
• How does it fit into your broader career goals?

Answer these questions to help you decide what to include in your letter of intent. This ensures authenticity in your submission. It also sets you apart from anyone else. Your specific desires are your own. They won’t mirror thousands of other applicants.

When you’re ready, daft an outline of the letter. This should cover the main points above. This is an important step to make sure your letter of intent is concise, informative, yet covers all the essential information the admission committee is looking to see.

Once you’ve done all this, you’re ready to start writing your letter of intent.

Read on to learn more about the sections to include, top tips, and letter of intent grad school samples!

Why is a letter of intent important?

If required, your letter of intent plays a vital role in your grad school application that could make the difference between rejection and moving on to the next stage. It provides context to your academic resume, transcripts, and other documentation that gives the reader an idea of who you are as a person.

This can be very compelling to the selection committee, if your letter of intent is strong enough.

It also gives you the opportunity to detail your research interests. This is very valuable if the program has a research component, as you can use your letter of intent to explain your skills and passions in this area.

Through your letter of intent, you can also tell the selection committee about your academic and career goals, helping to convince them that you’re a good fit for the program. Finally, it allows you to showcase your written communication skills, which is a vital skill set for any grad student.

Related: How to Get into Harvard

The Key Parts of a Graduate Letter of Intent

Although the exact format may differ depending on the program’s requirements, there are certain key sections that a letter of intent should typically include.

A letter of intent should generally be structured in the same way as a formal business letter. As such, it should have a header with the name and address of the recipient, usually the admissions counselor or director for the program you’re applying to.

Below this and on a separate line you should put the date that you’re printing the letter.

Directly below the header, be sure to include a formal salutation, typically “Dear…” followed by the recipient’s name. If you don’t know the name of the admissions counselor or graduate program director – find out.

This should be the person in charge of selecting candidates for that particular program. Check the program’s website, and if you can’t find the info that way, send the admissions office an email to ask!

Opening Paragraph

The opening paragraph is one of the most important parts of a letter of intent graduate school. This is your chance to capture the attention of the selection committee and encourage them to keep reading.

In the introduction, you should briefly explain why you want to apply for the program and summarize your academic experience. You can also introduce the key points that you’ll elaborate on later in the letter.

Qualifications and Educational Background

Following your introductory paragraph, you can launch straight into talking about your qualifications and background. This is the time to flesh out the information in your academic resume. You can mention important awards, and impressive academic results.

Along with your academic history, you can also describe relevant professional experience.

Although a letter of intent is mostly focused on the academic sphere, professional experience is worth mentioning if it directly relates to the field you want to study, or if you’ve been working for some years since completing your undergraduate degree.

Research or Study Projects

The next section of the letter should detail your key academic accomplishments, such as major research and study projects. You could also include your professional achievements, if you’re an experienced professional rather than a recent graduate.

You can also mention relevant prizes and awards you’ve received, either in the academic or professional sphere. Be sure to include anything that demonstrates your ability to complete the work required of graduate students.

Goals and Motivations

The previous paragraphs are designed to convince the selection committee that you’re a great fit for their program. This final section is geared towards explaining why the program is a great fit for you.

This is crucial, because admissions counselors look for candidates who are motivated and passionate about the program, rather than those who may drop out due to lack of interest.

Here, you should talk about what draws you to this grad program specifically, whether it is the unique curriculum, a renowned faculty member, flexible program structure, excellent opportunities for internships, or something else.

This is also a great time to describe your future goals, and how the program will help you to work towards them. A strong statement of intent for grad school will cover both educational goals and career goals. You could also mention personal reasons and motivations, such as a desire to increase your knowledge in a certain area, or a particular passion for the field.

Closing Paragraph

End your letter of intent with a short paragraph of around two sentences, summarizing your key points. You may also want to thank the reader for their time or note that you’re looking forward to hearing from them regarding your application.

Don’t skip over or rush your closing statement. Though brief, this is a vital part of your letter of intent: it should bring everything together and leave a strong impression that convinces the selection committee to move your application on to the next stage.

As you are following a business letter format, be sure to include a formal sign off (such as “Sincerely” or “Kind regards”) followed by your full name.

Graduate School Letter of Intent Template and Example

Grad school letter of intent template.

Fill in this template to create your own masters program letter of intent, or adapt it to create a letter to accompany your application for a doctorate or professional program:

[Name and Address of Admissions Counselor]

Dear [Name of Admissions Counselor]

Opening paragraph:

• Introduce yourself and explain why you want to apply in one sentence
• Briefly summarize your qualifications, education history, key motivations, and what you will discuss in the rest of the letter

Paragraph 1: Qualifications and Educational Background

• Detail your undergraduate studies and qualifications
• Describe your major academic accomplishments

Paragraph 2: Major Projects

• Explain your major research and/or study projects
• Cover your professional journey and describe experience relevant to the program

Paragraph 3: Goals and Motivations

• Talk about why you’re interested the program
• Mention your professional and academic goals

[Your signature]

Letter of Intent Example Grad School

Here’s a sample letter of intention for graduate school based on fictional details to show the key sections, formatting, tone, and type of content you should look to include.

Dr. Rosario Ortega Northwestern University School of Professional Studies 339 East Chicago Avenue Chicago, Illinois 60611

September 12, 2023

Dear Dr. Ortega

[Opening paragraph]

Through my undergraduate studies at Brown and internship at the New York Public Library, I’ve developed a strong passion for North American literature. I’m therefore writing to apply for the Master of Arts in Literature at Northwestern University.

[Qualifications and Educational Background]

I completed my Bachelor of Arts at Brown University in 2023, with a concentration in Literary Arts, with an overall GPA of 6.0. Following graduation, I completed a three-month internship at the New York Public Library, where I worked with the archives department, assisting with a range of archiving tasks as well as completing a major project.

[Major Projects]

During my undergraduate studies, I completed a major research project into leading female African American writers of the 20th century. I received the Harriet Tillman Award in recognition for the high standard of work of my project.

As part of my internship with the New York Public Library, I was responsible for a project to provide access to African American history through the holdings of the library’s collection. Working under the guidance of one of the library’s archive specialists, I applied archival standards to process materials and make them available to researchers and the general public.

[Goals and Motivations]

I’m interested in earning my master’s degree from the School of Professional Studies because of the program’s strong faculty and emphasis on diversity. I am particularly excited to work with Dr. Margaret Hedelman, whose pioneering work on the underrepresentation of African American poets is truly inspiring. I believe that literature is a vital part of North American culture and a reflection on society and, as such, it is essential that we acknowledge authors from all communities, and promote underrepresented voices.

[Closing Paragraph]

I believe that the Master’s of Arts in Literature will best allow me to achieve my goal of becoming an archivist and educator in order to share knowledge of diverse authors and poets with the broader community. Thank you for your consideration.

Robert Garman

Related: Does GPA Matter for Grad School ?

Tips for Writing the Best Letter of Intent for University

Your statement of intent can be a crucial part of your grad school application, so it’s important to make it as strong as possible in order to stand out from the other candidates. Here are some important things to keep in mind to help you put your best foot forward.

Remember the Key Purposes of the Letter

As you write your letter of intent, it’s essential to keep in mind why you’re writing it. This will help you to stay on track and optimize your letter to make it as effective and compelling as possible.

A letter of intent has two primary purposes:

• Highlighting the most important information in your application: your key qualifications, experience, and achievements.
• Showing the selection committee who you are as a person, including your own interests and goals.

Your letter of intent should be concise and closely focused on achieving these two goals. This means that everything you share should contribute to these aims. If you find yourself writing something that doesn’t support one of these two goals, delete it! This is merely unnecessary fluff that detracts from your core message.

Related: Looking for extra flexibility with your finances? Consider this year’s best student credit cards .

Leverage Your Strengths

Though a statement of intent should generally focus on academic history and broadly follow a set  format, you can play with standard templates in order to make your letter as compelling as possible.

You may have an impressive level of professional experience that demonstrates your ability to excel at grad school, but your academic history is lackluster or outdated. In this case, it would be better to focus on your professional experience and achievements and only briefly mention your academic history.

On the other hand, if you’ve recently completed your undergraduate degree, you could focus entirely on your academic qualifications, projects, and awards.

If you feel like both your academic and professional history is lacking, talk about your personal story and why you have a passion for the subject matter.

It’s all about leveraging your strengths to present the most compelling case for why the admissions committee should accept you into their program.

Take the Opportunity to Showcase your Writing Skills

Though primarily designed to explain your abilities, experience, and interests, one of the secondary purposes of a letter of intent is to showcase your written communication skills. Written communication is a big part of any graduate program, especially programs with a thesis or dissertation component. This is your chance to show that you can write well.

Therefore, it’s important to ensure that your letter is well-written in a professional style, using proper formatting, grammar, and spelling. If writing is not your strong suit, or if you’re not accustomed to preparing format business letters, take your time to do some prep work.

Read up on the required formatting, style and flow for these kinds of letters. You may even want to practice your formal writing skills through writing exercises.

Carefully Edit your Letter of Intent

As with all aspects of your graduate school application, it’s important to carefully proofread and edit your letter of intent. Graduate programs can receive hundreds, if not thousands, of applications, and they may quickly cull applications based on a range of factors, including poor editing.

Even small errors could result in your application landing on the “discard” pile instead of moving on to the next stage.

Good editing goes much further than checking your letter for stray commas and spelling mistakes. First of all, you want to carefully review the content of the letter to make sure it is compelling, informative, and includes all key information. Then, take another pass to check for grammar, spelling, and punctuation, as well as ensuring that the writing flows well and sounds professional.

Impress with a Winning Letter of Intent

The best graduate programs are highly competitive, so it’s essential to make your application as strong as possible in order to stand out from potentially hundreds, if not thousands of applicants.

This is particularly true for your letter of intent which, if required, sets the tone for your application and can help convince the admissions committee to move you forward to the next stage.

Craft a compelling letter of intent for graduate school by keeping it concise and well-written, and focused on explaining why you’re a great fit for the program, and it’s a perfect fit for you.

While you’re preparing your winning grad school application, take a look at our guide to how to ask a professional for a letter of recommendation .

Do All Schools Require a Letter of Intent?

No – not all schools require a letter of intent. While some graduate programs ask for a letter of intent as part of the application process, others demand a personal statement instead. Always check the application requirements well in advance of the deadline, so you’ll have plenty of time to put together a strong application.

How Long Should a Letter of Intent Be?

A letter of intent for a masters program or other graduate program should be around 3-4 paragraphs long, as well as short opening and closing paragraphs, header, and sign off. Generally speaking, an ideal letter of intent is between 300 and 450 words, and no more than one page. However, each program may have its own requirements, so be sure to check with the admissions office before preparing your letter.

How Should You Format a Letter of Intent?

Some programs require specific formatting, so be sure to ask the admissions office if they have any specific requirements for the letter of intent. If they don’t, you should standard formatting for a business letter: a header with the recipient’s name and address, the date, formal greeting, opening paragraph, body with 3-4 paragraphs describing your history, achievements, and interest in the program, a short closing paragraph, and a formal sign off. Be sure to use a professional font, size, spacing, and margins, in line with a business letter.

Lisa Marlin

Lisa is a full-time writer specializing in career advice, further education, and personal development. She works from all over the world, and when not writing you'll find her hiking, practicing yoga, or enjoying a glass of Malbec.

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Home » Writing an Impressive Letter of Intent for Graduate School

Writing an Impressive Letter of Intent for Graduate School

A letter of intent for graduate school is an essential part of your application package. It’s an opportunity for you to showcase your motivation, academic achievements, and professional goals to the admissions committee. It’s also a chance to demonstrate your writing skills and prove that you’re a strong candidate for the program, so take this opportunity seriously.

Writing a letter of intent for graduate school can be a confusing and possibly daunting task, so we’ll tell you what you need to know to create a compelling letter that sets you apart from other applicants and makes the adcom members go “WOW, we NEED this person in our program”.

What is a Letter of Intent for Graduate School?

Before we dive into the writing process, let’s first define what a letter of intent for graduate school is. A letter of intent, also known as a statement of purpose, is a document that outlines your academic and professional background, your reasons for pursuing graduate studies, and your future career aspirations.

When writing a letter of intent, you want it to be concise (no one is going to be impressed with a 10-page document), well-organized, and tailored to the specific program you’re applying to. You can think of this like a cover letter when you’re applying for a job – you don’t want to make it obvious that you wrote one template that can be sent to anyone. The letter should demonstrate your knowledge of the specific program, the faculty, and the research opportunities available.

How to Write an Impressive Letter of Intent for Graduate School

Now that you understand what a letter of intent for graduate school is, let’s go through the steps to writing one that will actually knock someone’s shoes off.

Step 1: Research the Program

Obviously, the first step in writing your letter of intent for graduate school is to research the program you’re applying to. This includes learning about the program’s faculty, curriculum, research opportunities, and any special requirements or deadlines. Take it one step further and research the clubs and social activities so you can talk about how you intend to contribute to the program. 

You should also read the program’s mission statement and values to understand what they look for in potential candidates. This will help you tailor your letter of intent to their specific needs and requirements. You can find information on their website, blogs, forums, and even by reaching out to current and former students.

Step 2: Brainstorm Ideas

Once you’ve done your research, it’s time to start brainstorming ideas for your letter of intent. Ask yourself the following questions:

• Why do you want to pursue graduate studies in this field?
• What are your academic and professional achievements?
• What research or projects have you worked on that are relevant to this program?
• What are your future career goals?

Make a list of your ideas and organize them into a logical order. Nothing is more distracting to a reader than a letter that is all over the place.

Step 3: Create an Outline

Using your list of ideas, create an outline for your letter of intent. This will help you organize your thoughts and ensure that your letter flows logically and smoothly.

Your outline should include the following sections:

• Introduction: Introduce yourself and explain why you’re interested in the program.
• Academic Background: Highlight your academic achievements and any relevant coursework.
• Professional Background: Discuss your professional experience and any relevant projects or research.
• Future Goals: Explain your future career goals and how this program will help you achieve them.
• Conclusion: Summarize your main points and express your enthusiasm for the program.

Step 4: Write Your Letter of Intent

Now that you have your outline, it’s time to start writing your letter of intent! Grab some coffee. Turn on some music to inspire you. Do whatever you need to do to motivate yourself to write. Starting is always hard, but once you have a workable draft, it’ll be much easier to go back and edit. Here are some tips to keep in mind:

• Be concise and clear. This isn’t the time to write a dissertation. 
• Be specific and provide examples to support your claims. 
• Tailor your letter to the specific program and faculty.
• Avoid clichés and generalizations.
• Use transitional phrases to connect your ideas. Remember, it needs to flow.
• Proofread your letter carefully for spelling and grammar errors.

Step 5: Get Feedback

Once you’ve written your letter of intent, it’s a good idea to get feedback from others. Ask a mentor, advisor, or colleague to review your letter and provide feedback on its content, structure, and overall effectiveness.

Getting feedback can help you identify areas where you need to improve and make your letter of intent even stronger.

Why Write a Letter of Intent for Graduate School?

While a letter of intent can be a powerful tool in your graduate school application, there are situations where it might not always be necessary.

• A letter of intent allows you to showcase your motivation, achievements, and goals in a more personal and detailed way than other application materials.
• A strong letter of intent can help you stand out from other applicants and increase your chances of getting accepted.
• Writing a letter of intent can help you clarify your academic and professional goals, and articulate why you’re the right fit for the program.
• Writing a strong letter of intent can be time-consuming and require a lot of effort and research (although if you’re scared off by a letter, you might want to consider whether you want to invest the time and money to go back to school).
• A poorly written or generic letter of intent can harm your chances of getting accepted. To avoid this, read our strategies above. 
• Some programs may not require or place much weight on a letter of intent, so it may not be worth the effort for every program. You should do some research on your program before deciding to write a letter.

Ultimately, the decision to write a letter of intent for graduate school depends on the specific program and your personal goals and circumstances.

Final Tips Before Sending the Letter of Intent

Yes, we have even MORE tips! We like to be helpful 🙂 

• Highlight your unique qualities and experiences: Your letter of intent is an opportunity to showcase what makes you unique and stand out from other applicants. 
• Show, don’t tell: Instead of simply stating that you’re passionate about the field or program, provide specific examples or experiences that demonstrate your interest and commitment.
• Avoid repeating information from other application materials: Your letter of intent should complement, not duplicate, your other application materials, such as your resume or transcripts.
• Use active, rather than passive, voice: Active voice makes your writing more engaging and dynamic. Instead of saying, “I was involved in a research project,” say, “I conducted research on…”
• Address any potential weaknesses in your application: If there are any weaknesses in your application, such as a low GPA or gap in your academic history, address them in your letter of intent. Explain how you’ve overcome these challenges or how they’ve helped shape your academic and professional goals.
• Start early: Writing a strong letter of intent takes time and effort, so it’s important to start early and give yourself plenty of time to research, brainstorm, and revise.
• Use a strong opening and closing: Your opening should grab the reader’s attention and make them want to keep reading, while your closing should summarize your main points and express your enthusiasm for the program. 
• Follow the guidelines and instructions: Be sure to carefully read and follow the guidelines and instructions provided by the program. This includes any word count limits, formatting requirements, or specific questions to address in your letter of intent.
• Be authentic: Your letter of intent should be a reflection of your own voice and personality. While it’s important to present yourself in a professional and polished manner, you should also strive to be authentic and genuine in your writing. Don’t try to sound like someone else or use overly flowery or complex language if that’s not natural to you. Instead, write in a way that feels comfortable and true to yourself.

FAQs about Writing a Letter of Intent for Graduate School

• A letter of intent should typically be one to two pages in length, depending on the specific requirements of the program.
• While you should avoid overly casual or informal language, you don’t need to use a highly formal writing style. Instead, aim for a clear, concise, and professional tone.
• Your letter of intent should include your academic and professional background, your reasons for pursuing graduate studies, your future career goals, and how the program will help you achieve them.
• While you can reuse some (emphasis on SOME) elements of your letter of intent for different programs, it’s important to tailor each letter to the specific program and faculty.

A letter of intent for graduate school is an important part of your application package that allows you to showcase your motivation, achievements, and goals to the admissions committee. By following the steps and tips outlined in this article, you can create a compelling and effective letter of intent that increases your chances of getting accepted into your dream program.

Remember to do your research, brainstorm your ideas, create an outline, write your letter, and get feedback to ensure that your letter of intent is as strong as possible. With a little effort and dedication, you can craft a letter of intent that’ll set you up for success!